7 Teacher Tips To Make Your Excursion Easier

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7 Teacher Tips To Make Your Excursion Easier


What separates the good school excursion teachers from the excellent ones? It is just a matter of organisational tricks up their sleeves. Our teachers have found that over the years, school group trips can be made easier by any or all of the following tips.

3 June 2020

What Teachers Say:

  1. Give Every Student a Number. Then have them count off instead of trying to do a head count…which is not always accurate. Accounting for your students is crucial, especially in busy places like airports, and stories abound of students slipping off to use the toilet and then getting left behind. Counting off is a foolproof way of accounting for your students. It also allows for students (instead of you) to pressure their peers if someone is slow in responding or someone is missing.
  2. Wear school uniform when travelling. Or ask students to wear a specific colour shirt so that members of your group are easily identifiable.  This also creates a feeling of unity while travelling.
  3. Ask parents for forms long before your Just like students, parents need prompting and deadlines. Also consider having a weekly or fortnightly payment system set up so parents are then able to pay in small regular payments rather than big lump sum ones.
  4. Carry a “cheat sheet” with all students’ allergies, medications and emergency phone contact. This will provide an easy reference should a student have an allergic reaction or for you simply to remember students’ dietary needs when you eat at a restaurant. Restaurant staff–although they may have been informed ahead of time–can often overlook students with special diets.
  5. Have a plan for separation. Consider discussing a plan for an incident in which a student gets separated from the group, for example, on a city subway. This allows for a backup plan in case the student does not have their mobile phone or—which is more likely the case—they are out of credit.


6. Devote a Facebook page to the trip. This gives parents the assurance that their child is doing fine and allows them to “check up” on their child without seeming overbearing. Just be sure that ALL students are accounted for in the photos…nothing raises parent anxiety levels more than to have a group photo with their child missing (who incidentally may be the person taking the shot)

7. Assign or students choose roommates BEFORE the trip. If you have a group larger than 10-15 students, the process of choosing a roommate on the spot when you arrive at the accommodation can take an inordinate amount of time.  Have at least the first night’s roommates planned, with the understanding that there is flexibility to change roommates during the trip.

Even if you don’t consider yourself the most organised of teachers, we can still make travelling with Small World Journeys an easy and enjoyable process.

“Excellent planning and dedicated & knowledgable guides. The day-to-day guide and pre-trip calls all helped and made it easy — they covered all the syllabus dot points through the activities and locations covered. The activities and how the guides kept the students motivated and engaged.”

–Jas Lalli, geography teacher, Amity College, Sydney NSW  (October ’19)

To start planning your own school excursion, Contact Us and we’ll discuss how we can plan your perfect trip.

We do custom trips!

Still haven’t found exactly what you are looking for? All our tours are fully customisable and can be catered to suit your time-frame, student interests and budget. A geography excursion to the Great Barrier Reef? A biology excursion to the Daintree Rainforest? An Aboriginal culture excursion? Our educational trips in Queensland and New South Wales are hand-crafted for those who cannot find exactly what they want from the inflexible set itineraries of large tour operators.

If you are looking for a science trip, ecology trip, Aboriginal culture, or just a sample of the best of Australia – we can help.

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